NAME, REGISTERED PLACE OF BUSINESS
RULE 1. The name of the Association shall be Persatuan Peguam-Peguam Wanita Selangor dan Wilayah Persekutuan (1984) and its registered and place of business shall be at Bilik 102, Tingkat 1, Bangunan Loke Yew, Jalan Mahkamah Persekutuan, 50050 Kuala Lumpur. It cannot be changed without the prior approval of the Registrar of Societies.
2. The objects of the association shall be:
(a)The advancement of opportunities for women in industry, business or the professions.
(b) To seek equal rights for women under the laws of the country.
(c) The advancement of women through legislative action.
(d) The protection of women.
(e) To provide an open forum for the discussion of all matters affecting women.
(f) To affiliate with the International Federation of Women Lawyers so as to gain co-operation with organised Bar Associations in order to create better relations and understanding in the profession.
3. There shall be three types of members :
(a) Ordinary Members who shall be Women Barristers, Solicitors or Law Graduates resident in Malaysia.
(b) Associate Members shall be women law students residing in Malaysia subject to the prior approval of the Vice Chancellor of the University concerned. Associate Members shall not have the right to vote and hold office.
(c) Honorary Members. Any women who has attained prominence in the professions may, with the approval of the General Meeting, be invited by the Executive Committee to be an Honorary Member of the Association.
Provided that at no time shall be the number of Honorary Members exceed five.
ENTRANCE FEE AND ANNUAL SUBSCRIPTION
4. (i) The entrance fee payable by every Ordinary and Associate Member shall be RM10/-.
(ii) There shall be payable by Ordinary Members as annual subscription of RM12/- and RM6/- by Associate Members, such annual subscriptions shall become payable;
(a) in the case of members, on the first day of January of each year; and
(b) in the case of a person becoming a member at the time the entrance fee is payable.
(iii) Any member failing to pay the annual subscription or any sum due to the Association, within six months of such subscription or sum being due, shall be deemed to have been withdrawn from the Association; but the Executive Committee may reinstate such member upon a new application in that behalf if being made by her.
Provided always that she shall have the first paid all arrears due to the Association.
5. (i) All office bearers whose names have been submitted in the application for registration of the Association under the Societies Act 1966, shall become Ordinary Members of the Association.
(ii) All other persons qualified to become members of the Association may apply in that behalf in the forms provided by the Executive Committee and be admitted as members.
(iii) The discretion as to whether to admit an applicant as a member shall lie with the Executive Committee.
6. (i) Any member of the Association may, on giving one month’s notice to the Executive Committee, withdraw from the Association.
Provided that she shall have paid all sums due to the Association.
(ii) Notice of withdrawal shall be addressed to the Honorary Secretary of the Association.
7. The Honorary Secretary as directed by the Executive Committee keep a register of members and shall have power to amend or delete such entry therein as the circumstances my require.
8. (i) The conduct of the affairs of the Association shall, subject to any directions being given by the General Meeting of members, be entrusted to the Executive Committee which shall consist of:-
(a) The President
(b) The Vice-President
(c) The Honorary Secretary
(d) The Honorary Treasurer
(e) Three Ordinary Committee Members
(ii) Until the First General Meeting is held, all office bearers whose name have been submitted in the application for registration of the Association under the Societies Act 1966, shall form the first Executive Committee.
(iii) The Executive Committee shall have power to select one or more of the Ordinary Members of the Association to represent the views of the Association or any matters of general interest to members.
ELECTION OF EXECUTIVE COMMITTEE
9. (i) The Executive Committee shall be elected by ballot from among the Ordinary Members at the Annual General Meeting and shall hold office until the next Annual General Meeting.
(ii) Any vacancy in the Executive Committee occurring between any Annual General Meeting shall be filled by the remaining members of the Committee either by the election of one of the Committee Members to the vacant office, or by co-option into the Committee of an Ordinary Member of the Association.
(iii) All members of the Executive Committee and every officer performing executive functions in the Association shall be Malaysian Citizens.
MEETING OF EXECUTIVE COMMITTEE
10. (i) The Executive Committee shall meet as and when necessary to carry out the business of the Association but not less than once in six months and seven days notice of each meeting shall be given to the members.
(ii) One-half the total number of Executive Committee members shall form a quorum and voting shall be by a simple majority.
11. (i) There shall be two types of General Meetings.
(a) Annual General Meeting; and
(b) Extraordinary General Meeting.
(ii) Attendance at General Meeting may be in person or by proxy; and proxies appointed shall be in writing and shall not be held otherwise than by Ordinary Members of the Association.
(iii) The quorum for a General Meeting shall be one-half the total ordinary members or twice the number of Executive Committee Members present (whichever is the lesser).
(iv) In any General Meeting each Ordinary Member shall have one vote and where there is an equality of votes the Chairman shall have the casting vote.
ANNUAL GENERAL MEETING
12. (i) The Annual General Meeting shall be summoned by the Executive Committee within four months of the close of the Financial Year and shall be held at the date, time and place to be fixed by the Executive Committee.
(ii) Notice of the meeting, together with a copy of the Annual Report, audited statement of accounts for the previous year and the Agenda of the Annual Meeting shall be sent to every member not less than 14 days before the date fixed for the meeting.
(iii) The Agenda of the Annual General Meeting shall be drawn up by the Executive Committee and shall include :-
(a) The Annual Report of the year’s working of the Association in the year immediately preceding and statements of receipts and payments and a balance sheet for the previous year.
(b) The election of the President, the Vice-President, Honorary Secretary, Honorary Treasurer, three Ordinary Committee Members and two Honorary Auditors for the ensuing year.
(c) Such items as may be decided on by the Executive Committee or put before it.
(iv) If at a time fixed for an Annual General Meeting there shall not be a quorum, the Chairman of the meeting shall postpone the meeting to a date not less than seven and not more than fourteen days later and the Agenda at the postponed meeting shall be the same as that fixed for the original meeting and decision may be made at the postponed meeting without regard to the number of members present but such decision shall not alter the rules of the Association or affect the whole membership.
EXTRAORDINARY GENERAL MEETING
13. (i) The Executive Committee may on its own notion and shall on the requisition in writing of not less than ten Ordinary Members, summon an Extraordinary General Meeting. Extraordinary General Meeting requisitioned by the members shall be held within 30 days from the date of the receipt of the requisition.
(ii) Notice summoning the Extraordinary General Meeting shall be sent to members not less than fourteen days before the date fixed for the meeting and shall state the subject or subjects to be discussed at the meeting; and no subject other than those stated in the Notice shall be discussed at the Meeting.
(iii) If at the time fixed for the Extraordinary General Meeting there shall be no quorum, the Chairman shall declare the meeting dissolved and the Executive Committee or the persons on whose requisition the Extraordinary General Meeting was summoned shall, if they wish to have a fresh meeting summoned, take the steps laid down for summoning an Extraordinary General Meeting.
THE PRESIDENT AND VICE-PRESIDENT
14. (i) The President of the Association, if present, shall be the Chairman of all General Meetings of the Association and at all meetings of the Executive Committee.
(ii) The Vice-President, in the absence of the President, shall be the Chairman at all General Meetings of the Association and at all meetings of the Executive Committee.
(iii) If both the President and Vice-President are absent, those present shall elect a Chairman from their numbers present.
15. The Honorary Secretary of the Association shall :
(i) be responsible for summoning all General Meetings of the Association and all meetings of the Executive Committee;
(ii) conduct its correspondence under the instruction of the Executive Committee;
(iii) send out notices of all General and Executive Committee Meeting, keep minutes of all General Meetings and the meetings of the Executive Committee; and
(iv) keep a membership register in accordance with Rule 7.
16. The Honorary Treasurer of the Association shall :
(i) be responsible for all funds of the Association;
(ii) be allowed to keep cash not exceeding RM100/- and money in excess of this will be deposited in a Bank to be named by the Executive Committee. Cheques for withdrawals from the Bank will be signed by the President, or Vice-President, in addition to the Treasurer;
(iii) under instructions from the Executive Committee make all payments on behalf of the Association; and
(iv) keep a subscription book and prepare a statement of all receipts and payments during the financial year for audit and later for presentation at the Annual General Meeting.
FINANCIAL YEAR AND EXPENDITURE
17. (i) The financial year of the Association shall commence on 1st January and shall end on 31st December of each year.
(ii) No expenditure exceeding RM500/- in any one time shall be incurred without the prior sanction of the Committee and no expenditure exceeding RM1,000/- in any one month shall be incurred without the prior approval of a general meeting.
18. The statements of receipts and payments of the Association shall be audited by two Honorary Auditors, appointed/elected at the Annual General Meeting. The auditors shall audit the accounts of the Association at least once a year.
19. (i) The rules of the Association may be amended by a majority of two-thirds of the Ordinary Members present in person or by proxy at a General Meeting.
(ii) Particulars of all amendments shall be sent to all members in the notice calling the meeting.
(iii) Such amendments shall not be enforced without the prior approval of the Registrar of Societies.
20. (i) Between Annual General Meetings the Executive Committee shall interpret the rules of the Association and, when necessary determine any point of on which the rules are silent.
(ii) Except where they are contrary to or inconsistent with the policy previously laid down by the General Meeting the decisions of the Executive Committee shall be binding on all members of the Association unless and until countermanded by a resolution of a General Meeting.
21. (i) Three Trustees, who must be over 21 years of age, shall be appointed at a General Meeting and shall hold office during the pleasure of the Association. They shall have vested in them all immovable property whatsoever belonging to the Association upon execution of a Deed of Trust.
(ii) The Trustees shall not sell, withdraw or transfer any of the property of the Association without the consent and authority of a General Meeting of members.
(iii) A Trustee may be removed from office by a General Meeting on the grounds that, owing to ill health, unsoundness of mind, absence from the country or for any other reason, he is unable to perform his duties or unable to do so satisfactorily. In the event of the death, resignation or removal of a Trustee the vacancy shall be filled by a new Trustee appointed by a General Meeting as soon as possible.
22. (i) The Association may be voluntarily dissolved by a resolution of not less than three-fifths of the ordinary membership.
(ii) In the event of the Association being dissolved as provided above, all debts and liabilities legally incurred on its behalf shall be fully discharged, and the remaining funds shall be disposed of in such manner as may be decided upon by a General Meeting.
(iii) Notice of the dissolution shall be made known to the Registrar within 14 days of such dissolution.
23. Any member who fails to comply with the rules of the Association or has acted in a manner to bring disrepute upon the Association may be expelled or suspended for a period of time as the Executive Committee deems fit. Before the Executive Committee expels or suspends the member, the member should be informed of the grounds for such expulsion or suspension in writing and be given an opportunity to explain and absolve himself in person. Such suspension or expulsion shall be enforced unless reversed by a General Meeting upon appeal by the member.